Helping Businesses Fight Email Spam the Right Way

By: Submissions

Everyone gets spam in their inbox every day. It’s frustrating, but it can also be dangerous. The emails might contain viruses and malware that can infect your system, or they might trick you into giving hackers your personal information that they can use to steal your identity and money. And if you’re running a business, you not only have to worry about your own inbox; you also have to worry about the inbox of every one of your employees, hoping that they know how to stay safe.

Being aware of the signs that an email is spam is the first step. Beyond that, there are other ways that your business can fight email spam the right way. Check out the tips below to get started.

Look Up Someone’s Background Information

Have you received an email from someone claiming they have something great to offer to your business? Before you decide to make any deals, run a background check on Nuwber, where you can simply type in someone’s name to gain access to important data like location, police records, lawsuit records, and more. If you can’t verify that a person is who they say they are, and if you can’t verify that their background is clean, mark their messages as spam and block them from sending you future messages.

Don’t Publicly Post Your Email Address

You might think that posting your business email address in a public forum, including your own site, is a good idea, but this can open you up to spammers. Therefore, to take a step towards stopping spam, use a contact form on your website so people won’t know what your actual email address is. And never post your email address online. Instead, direct people to your contact page on your website. Although this method won’t be able to eliminate every single piece of spam that you receive, it can help you avoid having your email found by bots that will then use your information to try to scam you via email.

Use Antivirus and Filtering Tools

You can download tools, such as antivirus software and filtering tools, that will do the work of scanning emails for malware. Once scanned, if any malware is found, it can be quarantined or deleted so it won’t affect your computer system. This can help give you additional peace of mind, especially if you use these tools on every computer that your employees use at your business. But it’s still best to educate your employees on how to spot a spam email, just in case the software does end up missing anything.

Another filtering tool that you can use is the one that comes with your email provider. Go into the settings of the email program that you’re using to see if you can select a stricter filtering level. It might be set to low, and if that’s the case, you definitely want to move it to a higher setting. Just keep in mind that the highest option might not be the best one. That’s because it will likely only allow messages when they’re from individuals you’ve deemed safe, and that could end up blocking messages from customers and clients that you don’t want to miss. 

Don’t Let Spam Affect Your Business

Fighting spam email requires taking multiple steps, including being educated about how to spot and avoid spam messages. With the right tools and software, you can create a barrier to spam that will help keep you safe.

By Madhusree Das

Copyright © 2020 Madhusree Das - All Rights Reserved

Disclaimer: The above is a matter of opinion provided for general information purposes only and is not intended as investment advice. Information and analysis above are derived from sources and utilizing methods believed to be reliable, but we cannot accept responsibility for any losses you may incur as a result of this analysis. Individuals should consult with their personal financial advisors.

© 2005-2022 http://www.MarketOracle.co.uk - The Market Oracle is a FREE Daily Financial Markets Analysis & Forecasting online publication.